If technology is used for only one part of the HR function, this should be it...
Software Source, 26 Jun 2002
If technology is used for only one part of the HR function, this should be it.
The amount of time, energy and resources spent on basic administrative work in personnel management is incredible and the longer personnel departments maintain this information manually, the longer they will be regarded as a ëback roomí support function for their organisation.
The principle behind a personnel record system is that all information relating to an employee is kept in one place (a central database) where it can be updated whenever required. By providing employees with remote and secure access to this database - through kiosk or at a desktop PC - the day-to-day maintenance of records can be passed to the employees themselves. Security measures can limit what employees can alter on their files, but it is in the interest of the employee to ensure address, phone number and other personal details are accurate.
From this central database, a range of HR-related systems can be built.
Payroll, training-and-development, time and attendance, and benefits are some of the functions that can operate using such information. Companies must ensure that any system they buy can be expand both to provide new services and to adapt if the business grows.
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